How Do I Prepare for a Fire?

Insurance Considerations and Filing Claims
You need more than extinguishers to help your business survive a fire - you need information.

Many companies offer discounted fire insurance rates when security or sprinkler systems are installed in your building. The following suggestions will prepare you to file a claim after a fire:

• Create (and regularly update) a written inventory of the contents of your business.
• Videotape or photograph the contents of your business.
• Engrave larger equipment (servers, photocopiers, etc.) with identifying marks.
• Photograph or videotape the exterior of your building from several angles.
• Have special equipment appraised.
• Keep your insurance policy, inventory, appraisals, photos and videotape records in a secondary location, such as a fire-proof safe or safety-deposit box.
• Keep other important documents and electronic materials (such as server logs) in a secondary location. Also, remember to update your records periodically — set a specific date each year to review the inventory list and other records.